Variocube

Are Smart Lockers the right solution for your company?

Manuel Hofmann — Tue, 03 Jun 2025 14:21:02 +0000

The modern working world is changing rapidly. Working from home, flexible working hours and changing locations are already a reality. This also increases the demands on infrastructure and process management. Traditional handover solutions are often time-consuming, labour-intensive and error-prone.

Variocube Smart Lockers offer a forward-looking solution: they are modular, digitally networked, secure and user-friendly. The systems can be flexibly configured and integrated into existing processes. They enable contactless handovers, simplify IT logistics and reduce organisational effort.

Requirements for modern locker solutions

A locker system must offer more than just storage space. It should fit seamlessly into company processes, create maximum transparency and fulfil high security requirements at the same time.

What modern systems have to achieve:

Scalability: flexibly expandable as demand grows
User management: individual and temporary access
Logging: complete traceability of all processes
Integration: Connection to systems such as SAP, AD, ERP
Convenience: keyless access via smartphone, card or PIN

Ease of maintenance and high availability are also crucial for long-term use.

Variocube Smart Locker in everyday use

The strength of the Variocube systems lies in their versatility and practicality. They can be used effectively in numerous scenarios, regardless of the industry or company size.

Store personal items safely

Whether in workshops or office buildings, employees need secure and flexible storage solutions. Digital lockers replace conventional lockers and offer traceable access logs. The lockers can be used multiple times and assigned dynamically.

Automated IT equipment management

IT departments benefit in particular: laptops, tablets or chargers can be issued and returned automatically without the need for personal contact. Repair processes and returns can also be integrated.

Organising internal logistics efficiently

Whether tools, documents or confidential consignments - physical handovers are time-consuming. With smart lockers, on the other hand, handovers are asynchronous and documented. This increases efficiency and reduces frictional losses.

Digital platform for centralised control

The centrepiece of Variocube is a cloud-based management platform. It enables:

Real-time monitoring of all compartments,
individual access control.
Logging and analysing usage data.

The platform is compatible with systems such as:

SAP
ERP software
Active Directory
Mailroom systems

Variocube can therefore be seamlessly integrated into existing IT environments and grows with the requirements.

Digital processes that really work - cloud-based

Discover how our software makes your locker solutions smart - for more efficient processes and greater convenience.

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Real-time data creates transparency and security

Every action - from opening to returning - is recorded automatically. This is particularly important for sectors with increased safety requirements, for example in research or when storing hazardous goods.

The evaluation of the data helps to optimise resource management, maintenance planning and capacity utilisation.

Industries that benefit from smart locker systems

Variocube Smart Lockers are used in numerous areas.

Industry: safe material logistics and tool management
Retail: technology, order and returns management
Hotel industry: Luggage and key storage
Education: - IT distribution and access control
Research and laboratory: controlled transfer of sensitive samples.
Service: Tool delivery and interim storage

The systems can be customised - from a few compartments to large locker systems.

Variocube stands for efficiency, security and user-friendliness - real added value for future-orientated companies.

Interview with Michael Zager on the topic of smart lockers in the hotel industry

Manuel Hofmann — Thu, 08 May 2025 13:16:17 +0000

Smart Locker & digital solutions for hotels: Interview with hospitality expert Michael Zager.

How can hotels deal with staff shortages, space problems and growing guest demand? In an interview with Variocube, Michael Zager, founder of HOSPITALITY360.de, explains why digital locker solutions (smart lockers) are becoming a game changer in modern luggage management. With over 30 years of experience in the industry, he shares specific examples and strategies for hotel automation and shows how hoteliers can use smart technologies to optimise processes and strengthen the service concept at the same time.

Variocube:

Mr Zager, you have had an impressive career in the hotel industry - from international hotel groups to founding your consulting company HOSPITALITY360.de. Can you briefly tell us how your passion for the hotel industry came about?

Mr Zager:

I would love to! Due to my childhood in Saudi Arabia and Turkey, characterised by my parents' professional work in the catering industry, I was fascinated by the world of service from an early age. After my training at Ramada in Frankfurt, I worked for renowned hotel groups such as Holiday Inn, Marriott, Wyndham and InterContinental. Since 2019, I have been supporting hotels with HOSPITALITY360.de in optimising hotel management and successfully implementing operational excellence and innovative service concepts.

Variocube:

Digitalisation is a central topic in your work. The hotel industry was long regarded as traditional - where do you see the most important changes brought about by digital solutions today?

Mr Zager:

The industry has caught up, especially with digital tools such as service apps, forecasting, revenue management systems and smart check-in solutions. The key here is not to introduce digitalisation simply for the sake of it, but to use it in a targeted manner to increase guest satisfaction and give employees more time for direct guest contact and service.

Variocube:

Many hotels are currently struggling with staff shortages. Do you believe that digitalisation can help to bridge this bottleneck?

Mr Zager:

Yes, but only if it is used wisely. Digitalisation should primarily take over routine tasks in order to relieve employees and free them up for real, personal service. However, if employees are reduced and digitised blindly, service quality will suffer.

Variocube:

Let's talk about a specific everyday problem that affects almost every hotel: baggage management. Where do you see the biggest challenges here?

Mr Zager:

Luggage management has actually been a chronic problem in many hotels for years. Architects and hotel operators often plan too little or no suitable luggage space because every square metre is used for directly revenue-generating areas such as rooms, restaurants or conference rooms. This often creates an organisational problem or confusion - luggage piles up behind the reception desk or in the back office. This not only causes disorganisation, but also security risks and makes employees' day-to-day work considerably more difficult.

A typical scenario: guests arrive at the hotel early in the morning, for example after a long flight from the Far East or America, and want to store their luggage securely until the room is ready - check-in is often only possible in the afternoon. Or they check out in the morning, but still have appointments, a trade fair visit or many hours until departure by train or flight and need a reliable and secure luggage solution. In hotels that are not well prepared for this, congestion and chaos regularly occur: suitcases get in the way, fall over or get lost, staff lose track of things and guests feel unsafe - this is a weak point in hotels worldwide.

Traditional lockers with keys or numerical codes, if they exist at all, cause further problems: keys get lost, combination locks are often damaged or don't work, lockers look unkempt and are sometimes even used by non-hotel guests. This regularly leads to security concerns and liability issues.

Variocube:

This is where smart lockers come into play. In your opinion, what are the advantages of such solutions for hotels and guests?

Mr Zager:

Smart Lockers, which guests book, pay for and use digitally, offer a safe, clean, independent and easy way to store luggage. Guests can store their luggage independently without having to involve staff. This significantly reduces the workload of hotel teams and at the same time increases guest satisfaction and a sense of security. Such systems also save space and can be used flexibly - ideal for hotels that are struggling with an acute lack of space.

Variocube:

Are there examples where Smart Lockers are already being used successfully?

Mr Zager:

Yes, such solutions are already being used in various places - for example in selected Flemings Group hotels, private hotels and flat blocks in Vienna that have successfully integrated Smart Locker into their service offering. We are currently in talks with other hotels and hotel groups. More on this in the next section.

Variocube:

What should hoteliers pay particular attention to when selecting and implementing such smart lockers?

Mr Zager:

The most important criteria are ease of use, security and a design that matches the standard of the hotel and the category. The lockers should also be well lit and visibly positioned so that guests immediately recognise how they can be used. An attractive and clear design prevents an undesirable "railway station flair" from developing.

So all you need is a few square metres in the hotel lobby, corridor or side area and a normal power socket to supply the digital billing unit and locking system.

Variocube:

What do you think of the idea of several hotels joining forces to use Smart Locker solutions together?

Mr Zager:

This is a very sensible idea, especially in cities with a high volume of day tourists or limited space. Innsbruck is a very good example. There are already several central locations in the city with Smart Locker solutions, for example in apartment buildings or shopping centres. These locations are used intensively by tourists and day visitors who are only in the city for a short time and want to store their luggage securely. Shared locations with local partners such as shopping centres or tourism organisations create additional synergies and make the solution even more attractive for everyone involved. In addition to the indoor version, there are also weatherproof outdoor facilities that can simply be set up securely next to the hotel entrance or in the car park.

Variocube:

Finally, a look into the future: How do you see digitalisation developing in the hotel industry over the next five to ten years?

Mr Zager:

I expect to see greater polarisation. There will be highly digitalised budget hotels where self-services dominate - without staff - and premium hotels that consciously focus on a high level of personal service. Hotels in the middle should make sure they use digitalisation specifically to improve service, exploit savings potential and optimise revenue in order to avoid being left behind.

Variocube:

In conclusion: What advice would you give hoteliers who are currently considering investing in smart lockers or similar digital solutions?

Mr Zager:

My advice is to be bold, but also to carefully consider whether the technology is customisable and reliable support is available. Well-integrated smart locker systems offer clear long-term cost savings, higher service quality, new revenue opportunities and greater guest satisfaction.

Variocube:

Thank you very much, Mr Zager, for the exciting insights and your valuable recommendations!

Mr Zager:

I would also like to thank you and hope that my experiences in this matter can help individual hoteliers, colleagues and the industry as a whole!

New: The LendApp - flexible lending around the clock

Manuel Hofmann — Thu, 13 Mar 2025 06:46:00 +0000

Automated solutions make everyday life easier in many areas. Variocube's LendApp is a digital platform that is an innovative rental application that makes the rental process simple, efficient and user-friendly. Companies and public institutions can use it to make items available flexibly and around the clock - without any time-consuming manual processes or personnel costs.

Functions and advantages of the LendApp

Available at any time - regardless of opening hours

Whether at the weekend, in the evening or early in the morning - with the LendApp, users have access to loan items at any time. Thanks to Variocube's smart locker systems, no personal handover is required. This saves time, avoids waiting times and ensures maximum flexibility. This lending application ensures that users can access the items they need quickly and easily even outside regular business hours.

Simple and transparent administration

Every loan and return is automatically documented. This allows companies, administrations and institutions to keep track of borrowed items at all times. Digital recording reduces sources of error, minimises administrative effort and ensures smooth organisation. A modern lending application such as the LendApp makes it much easier to track and manage loaned items.

Seamless integration into existing systems

If desired, the LendApp can be integrated into existing ERP or merchandise management systems via interfaces. This means that all lending processes can be controlled centrally without affecting existing workflows. This lending application offers companies a smart solution for organising their processes more efficiently.

Versatile application possibilities

In cities and public institutions

Cities and municipalities can use the LendApp to provide citizens with uncomplicated access to sports and leisure equipment. Especially outside of regular service hours, users benefit from the ability to access rental items flexibly - without complicated reservations or long waiting times. The digital hire application offers a practical alternative to conventional hire systems.

For companies with rental offers

Whether sports shops, DIY stores or service providers - companies can digitise their lending process with the LendApp. This ensures simple, customer-friendly processing and opens up new business opportunities. Thanks to automation, users benefit from an efficient and convenient lending application that is available at all times.

Internal hire in companies

The LendApp also offers advantages for in-house use: IT equipment, tools or vehicles can be managed efficiently and provided flexibly. Employees have access to the items they need at any time, while the company always has an overview of the inventory. This lending application improves the use of resources and optimises operational processes.

Smart locker systems as a hardware solution

Variocube offers modular locker systems that can be customised to meet different requirements. They enable secure, uncomplicated issue and return of loaned items. Thanks to cloud-based management, administrators can control access rights and view the status of the lockers at any time. In combination with the LendApp, a fully automated lending system is created that significantly reduces the workload for users and operators. This lending application creates a simple and secure solution for the modern lending process.

From the field: The ParkBox in Norderstedt

One successful example of the use of the LendApp is the ParkBox in the Norderstedt City Park. Visitors can borrow sports equipment such as table tennis bats, boller carts or boules sets on a flexible basis. The solution offers easy and convenient access to leisure activities, especially in the evenings or at weekends when there is no staff on site. The digital administration also ensures a smooth process and reduces the organisational effort for the city administration. This rental application shows how uncomplicated and practical the system can be for users.

Successful implementations

Numerous companies and institutions are already using the LendApp successfully - from the provision of IT equipment in schools to the allocation of specialised tools in industry. Cities are also using the platform to provide sports equipment or other sharing offers for citizens and thus facilitate access to resources. As a digital rental application, it ensures an optimised and user-friendly process.

New smart locker solution in the Rathausgalerien Innsbruck! 🏔️🛍️

Manuel Hofmann — Tue, 11 Mar 2025 05:00:00 +0000

The Town Hall Galleries Innsbruck are focussing on innovation and are now offering their visitors a state-of-the-art locker solution from Variocube. Whether after a shopping spree or before the next skiing adventure - the smart lockers make everyday life easier and ensure that luggage is stored safely and conveniently. Digital technologies make them even easier and more flexible to use.

Why a smart locker solution in the Rathausgalerien Innsbruck?

Shopping, sightseeing or a break in the Rathausgalerien or Innsbruck city centre - all this can be a nuisance with heavy luggage or ski equipment. The clever locker solution provides a remedy. It combines security with convenience and enables flexible use without complicated operation.

Modern security standards and contactless operating options also ensure that the lockers can be used safely and hygienically at all times.

The advantages of the new locker system

Space for shopping bags & personal items

Whether it's a shopping bag, rucksack or jacket - there's room for everything in the spacious compartments. Visitors have their hands free and can take a relaxed stroll through the shops. Operation is simple via touchscreen or smartphone.

Special compartments for skis - ideal for winter sports fans

Innsbruck is a winter sports paradise. After a day's skiing or after work, before heading to après-ski or a cosy dinner, it's practical to store your skis safely instead of carrying them around with you. The extra-large ski compartments make this possible and ensure that wet or bulky equipment doesn't get in the way.

USB charging compartments - so that smartphones & co. are always ready for use

A flat battery on a tablet, laptop or mobile phone can be particularly annoying when you're on the move. The new lockers are equipped with USB ports so that smartphones, tablets and other devices can be charged during storage. If the smartphone is stored in the locker, the opening code can simply be noted down and entered later on the display. This means you can always be reached and remain flexible.

Location & ease of use

The smart locker system is located in the 1st basement of the Rathausgalerien, directly opposite the lifts. This makes it easily accessible for all visitors. It can be used via an intuitive touchscreen system - without coins or complicated keys.

The smart locker solution is suitable for different target groups:

Shoppers who want to store their bags safely.
Tourists who want to explore the city without heavy luggage.
Winter sports enthusiasts who want to store their equipment safely before or after a day's skiing.
Commuters who want to store their work materials or personal belongings temporarily.

Whether for a relaxed shopping trip, a stress-free sightseeing tour or the secure storage of winter sports equipment - the smart locker solution in the Rathausgalerien Innsbruck offers the right solution for every situation. Easy to use, secure and convenient.

Optimise your self-check-in!

With Variocube, you can offer your guests and customers fast, simple and secure check-in - around the clock.

Klick here

Hotel lockers: simple and convenient for your guests

Manuel Hofmann — Tue, 11 Feb 2025 06:00:00 +0000

As a hotel operator, you want to offer your guests a comfortable, smooth and pleasant stay. But what do you do when long queues form at reception due to luggage storage or outdated coin-operated lockers? That's where SafeCube from Variocube comes in - a smart luggage storage system that combines convenience, security and efficiency. Read on to find out how easy and convenient it is for you and your guests to use.

How do hotel lockers work with SafeCube? The process for users

SafeCube is particularly user-friendly and does not require any complicated installations or additional applications.
This is how it works:

1⃣ Booking the locker:

Guests choose a locker of the right size and duration online or directly at the terminal.

2⃣ Pay:

Payment can be made conveniently online or directly at the terminal by card. Coins or cash are not required.

3⃣ Access code:

After booking, the guest receives their individual access code and a link to the WebApp by email or text message. This code enables access to the locker and use of the WebApp.

4⃣ Use of the locker:

The access code is entered at the terminal or the locker door can be opened directly via the WebApp. The guest can open and close the locker at any time.

5⃣ End of the rental period:

The locker is automatically released at the end of the rental period.

An advantage of the WebApp for hotel lockers

A major advantage of the WebApp is that users do not have to wait until they have access to the terminal screen. They can open the compartment conveniently and directly via a button in the WebApp. This saves time and makes the entire process even more convenient.

This clear process guarantees maximum convenience for your guests and takes the pressure off your staff.

SafeCube: The intelligent solution for your hotel

As a hotel operator, you are probably familiar with the following situation: queues form at reception before check-in or after check-out because guests want to drop off their luggage. With SafeCube, these problems are a thing of the past. The intelligent lockers ensure:

More time for your staff:

No more baggage acceptance and reclaim.

A safe feeling for guests:

Only the users themselves have access at any time and without waiting times.

Simplicity in everyday life:

Suitable for both spontaneous bookings and pre-bookings.

Your smart future begins with SafeCube

SafeCube from Variocube is the perfect solution for modern hotels that prioritise simple and efficient luggage storage. With a clear process and user-friendly technology, you can both delight your guests and relieve your staff. Try it out and take the service in your hotel to a new level.

Become a location partner with Variocube

Benefit from our location partner model and create additional revenue potential for your hotel. With our concept, you can turn your left-luggage office into a profitable business model. Flexible revenue-sharing models allow you to create a win-win situation together with Variocube.

Find out more about our offer: Details of the Variocube location partner model.

Find out more now and optimise your hotel

Why wait? Become part of the future of the hotel industry and optimise your offering with SafeCube from Variocube. Increase the satisfaction of your guests and make everyday life easier for your employees with innovative solutions. Discover how SafeCube can make your processes more efficient.

Find out more about our solutions for the hotel industry

FAQ: Frequently asked questions about hotel lockers

How secure are smart hotel lockers?

Smart lockers are equipped with robust materials and individual codes to ensure maximum security.

Do guests need an app to use SafeCube?

No, access is convenient via a WebApp or a code sent by e-mail or text message.

What does the implementation of SafeCube cost?

Costs vary depending on hotel size and requirements, but can be reduced through revenue share models.

Can the system be integrated into existing booking systems?

Yes, SafeCube can be linked to various booking systems and loyalty programmes for an additional charge.

Is SafeCube suitable for all types of hotels?

Yes, the system is flexible and can be customised to the needs of hotels of any size.

Save costs in the mailroom: 5 reasons why efficient internal parcel logistics is crucial

Manuel Hofmann — Thu, 30 Jan 2025 07:00:00 +0000

Rising operating costs? We'll show you how you can save money with optimised internal parcel logistics - from fewer errors to more efficient processes. Read more about how the mailroom can help increase efficiency!

Why internal parcel logistics harbours underestimated savings potential

The Internal parcel logistics is often an area that receives little attention in companies, especially in larger organisations. Yet inefficient processes harbour immense cost traps: Time wasted searching, frequent incorrect deliveries and redundant workflows.

Especially in times of rising operating costs, it is worth taking a closer look at this area and optimising it with modern technologies.

With an optimised mailroom, companies can save costs and reduce the workload of their employees. Below we show you how companies can not only reduce costs with smart parcel logistics, but also increase employee satisfaction.

Cost savings in the mailroom: the 5 biggest advantages of optimised parcel logistics

1. reduction of incorrect deliveries through the mailroom

Incorrect deliveries are not only annoying, but also cause avoidable additional costs. If parcels are delivered to the wrong departments or employees, or if the recipients are on holiday or working from home, it is not uncommon for a lot of searching or multiple delivery attempts to be required. Smart Locker systems such as those from Variocube offer a solution-orientated alternative: they document every delivery, ensure precise allocation and enable delivery without the recipient having to be present. This saves time and reduces errors in the long term.

2. more efficient processes in the mailroom

Manually processing parcels in the mailroom is time-consuming and ties up valuable staff capacity. Smart locker systems provide a remedy here. Parcels can be placed directly into a compartment that the recipient can conveniently open using an employee ID card (RFID card or token) or code. It is particularly important that companies not only streamline their processes, but also increase employee productivity. The entire process from delivery to collection is accelerated and organised independently of personnel.

3. increased safety and traceability

Security problems such as unattended parcels or stolen consignments are a thing of the past with intelligent solutions. Thanks to automated documentation, every delivery can be traced exactly. Companies benefit from transparency and avoid expensive replacement deliveries. Two-factor authentication is also possible on the system: a parcel can only be removed if both the employee ID card and a code are entered.

4. flexibility for all employees

The digitalisation of parcel logistics enables flexibility. Employees can collect parcels at a time that suits their working day - even outside of regular working hours. This reduces the likelihood of parcels having to be delivered multiple times because the recipients are not present.

5. sustainable cost reduction through process optimisation

By rethinking and automating the entire parcel logistics process, companies can deploy human resources in a more targeted manner. Above all, the combination of centralised control and automated traceability makes all the difference. These benefits can be realised quickly and effectively with Variocube solutions.

Conclusion: save costs in the mailroom with smart parcel logistics

Efficient internal parcel logistics in the mailroom is not a nice-to-have, but a necessity for modern companies. It not only saves costs, but also improves employee safety and satisfaction. The advantages of the Variocube LogisticsCube in particular make it the ideal solution for the challenges described above. The LogisticsCube has been specially developed for internal parcel logistics and offers:

Modular design: Enables simple and flexible integration into existing company structures.
Intuitive user interface: Easy to use, both for the mailroom and for employees.
Automated documentation: Every step in the process is seamlessly recorded, which increases transparency and security.
2-factor authentication: Maximum security when issuing parcels thanks to the combination of employee ID card and code.
Efficient use of resources: Reduces manual labour and frees up capacity in the mailroom.
Connection to leading systems: The LogisticsCube can be seamlessly integrated into existing IT structures such as SAP, Pitney Bowes or SCLogic in order to harmonise processes.
Integration of employee databases: The connection to employee databases ensures that only authorised persons have access and that secure delivery is guaranteed.

Variocube solutions are designed to automate processes and ensure efficient internal mail distribution. The LogisticsCube ensures that parcels are processed securely, efficiently and flexibly - a real benefit for any company.

Take advantage of this opportunity, save costs in the mailroom and focus on innovation in internal parcel logistics. The investment pays off - in the form of lower operating costs, more efficient processes and a more productive workforce.

Optimise your internal mail distribution with the LogisticsCube!

Efficient processes, paperless and time-saving: the LogisticsCube revolutionises your internal mail distribution. Thanks to state-of-the-art technology, you can keep track of incoming and outgoing mail at all times and improve internal communication in the long term.

Find out more about the LogisticsCube now!

Secure luggage storage for guests - locker systems as a must-have in the hotel industry

Manuel Hofmann — Wed, 15 Jan 2025 11:38:42 +0000

A hotel stay often begins and ends with a logistical challenge: what to do with the luggage if check-in is not yet possible or check-out has already taken place? At these times, guests want a simple, secure and convenient solution for luggage storage at the hotel. Luggage lockerscombined with modern WebApp technology, make exactly that possible.

It's not just guests who benefit from this service - locker systems for storing luggage are also a win-win situation for hotels: they reduce staff workload, increase efficiency and can even generate additional revenue. In the hotel industry, this solution has become a must-have to increase guest comfort and satisfaction. Find out why locker systems are an indispensable feature for every forward-looking hotel here.

Luggage storage made easy - before and after your stay

Freedom for early arrivals and late departures

For many travellers, their stay begins before they have access to their room. They may have arrived on an early flight or still have a few hours before departure. But walking around the city with suitcases or attending business meetings is far from ideal. Thanks to locker systems, guests can safely store their luggage and pursue their plans without a care in the world. Whether it's a stroll through the city, a visit to a museum or a relaxing coffee in the neighbourhood - guests know that their belongings are in good hands.

Comfort that will be remembered

A positive arrival or departure leaves a lasting impression. Lockers ensure that guests can act flexibly and perceive the hotel as a modern, service-orientated accommodation. These small details make the difference between a good and a great stay.

Efficient and simple - WebApp instead of smartphone app

No download, no obstacle

Modern locker systems rely on WebApps that can be used without prior download. After booking, guests receive a link by email or text message and can use the lockers with just a few clicks. This simple and intuitive system enables seamless integration into everyday travelling without guests having to install or update additional apps.

Smart technology, maximum safety

The WebApp is not only user-friendly, but also secure. The access links are encrypted and each locker is secured with an individual code or personalised authentication. In addition, the lockers themselves are made of robust materials that can withstand tampering and break-in attempts.

Advantages for hotels - more efficiency and turnover

Solutions for hotels and tourism businesses

Optimise your hotel services with innovative, digital solutions from Variocube - for better guest comfort, efficient processes and sustainable success!

Time for the essentials

Hotel staff often spend a lot of time organising luggage storage, especially during peak times. With a self-service locker system, this effort is a thing of the past. Guests can book, open and close their lockers themselves. This gives employees more capacity to concentrate on individual guest requests and thus increase the quality of service.

Tapping into a new source of income

Many hotels use locker systems not only as a service for their guests, but also as an attractive source of income. Thanks to flexible fee models, both hotel guests and external users, such as day visitors or business travellers, can use the lockers. Particularly practical: operators can customise the prices in the backend - depending on size, duration or demand.

A statement in favour of innovation

Hotels that invest in locker systems show their guests that they value modern solutions. This innovation is not only perceived positively, but is also reflected in reviews and recommendations. A hotel that responds flexibly to the needs of its guests is more likely to be booked again and leaves a lasting impression.

Practical example - How lockers make everyday life easier

A typical Monday morning in a busy city hotel: a guest arrives at 9.00 a.m., but his room is not ready for occupancy until 3.00 p.m.. Thanks to the locker system, he stows his suitcase safely, receives the access code via WebApp and can start exploring the city straight away.

Another scenario: A family checks out at 11:00 a.m. but wants to spend the day at the beach. Instead of storing their luggage in the car or at reception, they use the hotel's smart locker solution. Their bags remain protected and the family can enjoy the day without a care in the world.

Such experiences show how much locker systems can increase the comfort and satisfaction of guests. At the same time, the hotel saves valuable resources and shows itself to be an innovative host.

Flemings Hotels innovative luggage storage.

The renowned family business "Flemings Hotels" has successfully established itself in the highly competitive hotel market in top city locations. A central component of the brand strategy is digitalisation, which is reflected, among other things, in the introduction of self-check-in systems in the mid-range hotels. This forward-looking approach required an efficient, user-friendly and digital solution for luggage storage - a service that allows guests to make the most of their time at the hotel or in the city, regardless of check-in times.

to the Flemings User Story

Key points for the integration of intelligent parcel stations in companies:

Manuel Hofmann — Thu, 05 Dec 2024 09:54:57 +0000

In a world where flexibility and digitalisation are redefining the way we work and the volume of parcel shipments is constantly increasing, parcel acceptance in companies is becoming a challenge. Variocube's intelligent parcel stations are establishing innovative solutions that not only increase efficiency, but also enhance convenience for employees. The integration of such systems offers numerous advantages: from 24/7 parcel collection to smooth integration into existing IT landscapes. This blog post highlights the key points for successfully implementing this technology in your company.

Automated parcel stations:

Setting up intelligent parcel stations allows employees to collect parcels themselves at any time. These stations can be opened with pick-up codes or employee ID cards to ensure secure and simple parcel handover. The handover is then completely independent of working hours or employee presence. An ideal solution for hybrid working time models.

Central collection centre with its own staff:

Establishment of a central parcel acceptance point in the company, which is supervised by trained staff. This staff is also responsible for the internal distribution of parcels.

Direct acceptance without personnel:

Parcels can be delivered directly to an intelligent parcel locker system. There is no need to pass through security gates or the reception desk, and initial acceptance does not require the presence of staff. After storage, the parcels are transferred to the company's internal process by the mailroom staff.

Digital shipment tracking and notification system:

The selected system should have comprehensive shipment tracking options. A system that registers the receipt of parcels semi-automatically and automatically sends a notification to the responsible employee in the warehouse after successful storage. This can be done by e-mail, SMS or via an internal company application.

Flexible pick-up locations and pick-up times:

Several collection points can be set up in the company to make travelling easier for employees. It is advisable to distribute the collection points throughout the company to keep distances short; lobbies, employee entrances, busy corridors or close to break areas are suitable locations.

Allow flexible pick-up times, possibly even outside regular working hours.

Integration into your IT systems:

Integrate package management into your existing software systems. This saves you time-consuming duplicate maintenance. Employee databases, ERP and CRM systems (e.g. SAP) and logistics systems should be connected via interfaces.

Training and guidelines for employees:

Regular training and clear guidelines for employees on how to handle parcels are important to minimise misunderstandings and errors.

Variocube's solution to these challenges? LogisticsCube.

With the Variocube LogisticsCube application in conjunction with intelligent lockers, you can handle internal mail distribution, goods distribution, incoming mail and parcels as well as dispatch. Your company saves time and money, increases security and sustainably reduces emissions during internal transport.

Time-decoupled and secure delivery using Smart Locker enables efficient and cost-effective internal logistics, even in times of home office and desk sharing.

After initial acceptance, the consignments are recorded using OCR software and automatically assigned to the recipient and parcel station. Internal dispatch processes and dispatch to external recipients are also mapped.

Our LogisticsCube application can be fully integrated into your processes via an API. Alternatively, you can also use the system as a stand-alone solution to optimally support your internal mail distribution and other processes.

The LogisticsCube application is already in use at many companies and has been continuously developed on the basis of customer requirements. This enables us to guarantee a very high level of practicality and efficiency in the processes.

Efficient luggage storage for hotels: our highlights at the Independent Hotels Show

Manuel Hofmann — Wed, 27 Nov 2024 08:26:09 +0000

At this year's Independent Hotels Show, which took place for the first time in Munich, we presented the highlights of our innovative solutions for luggage storage in hotels

. In addition to our Smart Luggage Locker, a state-of-the-art locker system specially developed for the needs of the hotel industry, we also presented the new lock from Smalox. This combines state-of-the-art locking technology with our customised software and cloud solution and met with great interest. The opportunity to test our systems directly on site convinced many hoteliers of the benefits of our solutions. Thanks to its intuitive operation and seamless integration into existing hotel structures, our product offers real added value in everyday hotel life. In an industry where security and efficiency are particularly important, our technology sets new standards in luggage storage.

Free cloakroom with the new MobileLine: a look into the future

A particular highlight was our new MobileLine, a mobile locker system that was available in the foyer of the trade fair as a free cloakroom solution for visitors. This innovative solution was very well received and showed how flexible and efficient modern luggage storage can be for hotels. With the MobileLine, we enable secure and uncomplicated luggage storage without the need for additional space. Control via smartphone app makes it particularly convenient for trade fair visitors to use. The solution is not only suitable for hotels, but also for venues and events - wherever short-term and flexible storage solutions are required. The positive response to the MobileLine shows how important digital and user-friendly solutions are in today's world.

Location partner model: making luggage storage profitable

Another focus of our trade fair appearance was the presentation of our location partner model, which was specially developed for the flexible use of our locker systems. This model offers hotels the opportunity to utilise modern luggage storage technology for hotel operations without high initial investments. Instead, the model is based on a revenue share: Variocube provides the locker solution, while the revenue from usage is shared between the operator and Variocube. This concept offers a win-win situation: the hotel operator benefits from a modern solution that increases both guest comfort and operational efficiency without having to bear the full financial risk. The ability to cover running costs such as electricity and hosting via a fixed basic fee makes this model particularly attractive for hotels that want to be able to adapt flexibly to the needs of their guests. Especially in the area of luggage storage, this model offers a simple and profitable way to implement digital innovations.

Insights and networking: luggage storage as a topic for the future

The Independent Hotels Show was not only a stage for presenting our products, but also a platform for dialogue with industry experts. The trend towards digitalisation and the increasing demand for sustainable solutions were clearly noticeable. In particular, luggage storage for hotels was at the centre of many discussions, as it is a key aspect of guest service. Our discussions with international hoteliers confirmed that solutions such as our Smart Luggage Locker or the MobileLine precisely meet the needs of the industry. The ability to utilise space and resources efficiently without compromising guest comfort was seen as a major advantage.

The trade fair in Munich not only motivated us to further develop our products, but also showed us how great the potential is for innovations in luggage storage for hotel businesses. With our technologies, hoteliers can offer their guests a modern, comfortable and secure experience while optimising their internal processes. The Independent Hotels Show was a complete success and a further step towards shaping the future of the hotel industry.

Hotel luggage storage

Variocube provides innovative locker solutions for the hotel industry that fully automate check-in and luggage storage. This offers guests flexible 24/7 access, which increases convenience and makes processes more efficient. This solution is perfect for hotels that rely on modern and contactless service. The systems are easy to integrate, flexibly scalable and adaptable to a hotel's specific requirements - a forward-thinking way to improve service and maximise guest satisfaction.

for smart luggage storage

Advantages of switching to a digital cloakroom for event organisers

Manuel Hofmann — Mon, 11 Nov 2024 10:32:39 +0000

The world is becoming more digital - and this also affects fundamental areas at events such as the cloakroom. In event halls, sports venues, arenas and many other facilities where large numbers of people are on the move every day, an intelligent and automated solution offers significant advantages for event organisers. Traditional cloakroom solutions, where jackets are handed in at the counter and hung up by staff, are often outdated and labour-intensive. What if the cloakroom process could be more efficient and convenient? This is where the digital cloakroom comes into play: modern locker systems, which can be booked and paid for intelligently via web platforms or directly via screens at the facilities, offer many advantages. In this article, you will find out why it is worth modernising your cloakroom and switching to a digital solution.

Why a digital wardrobe?

A digital cloakroom is much more than just a locker: it is an intelligent, networked solution that completely redefines the traditional cloakroom process. By using modern technologies such as web platforms, self-service terminals and online or cashless payment, users can organise their cloakroom processes more efficiently and securely.

Advantages of the digital cloakroom

The advantages of the digital cloakroom with cashless payment system are numerous and speak in favour of modernisation. Here are the most important advantages in detail:

1. time and personnel optimisation

One of the biggest advantages of the digital cloakroom is the enormous amount of time it saves - for both users and operators. With conventional cloakroom systems, visitors often queue to drop off or collect their coats, while staff have to manage each individual item manually. A digital solution eliminates this time-consuming process: visitors can book a free locker for their jackets or bags themselves, pay and then store everything securely. The entire process only takes a few seconds and long waiting times are completely eliminated. For operators, this means that they no longer need staff to manage the cloakroom, which leads to considerable savings in the long term and allows them to focus their labour on other, more profitable areas.

2. more security and control

In a traditional cloakroom, there is a risk of jackets being mixed up and scarves, bonnets or bags being lost. Digital cloakroom solutions rely on individual lockers that are secured by electronic locks and personalised access codes or a web app. Only the user who has booked the locker has access, so that mix-ups or theft are virtually impossible. Our system at Variocube offers detailed logging and traceability of access, so that it is possible to track when a locker has been opened or closed. This creates an additional level of security and trust for both operators and users.

3. user-friendliness and convenience

Digital cloakrooms are designed to offer users a simple and pleasant user experience. In contrast to conventional cloakroom systems, which are often cumbersome and time-consuming, a digital cloakroom allows users to operate their lockers intuitively via a screen directly on the system or even conveniently via a web app. This gives users the freedom to use their lockers regardless of the presence of staff and offers a high degree of flexibility and control. This convenience is particularly beneficial at busy venues such as concerts or sporting events, where quick and uncomplicated processes are required.

4. flexibility through online booking

The ability to book lockers online is a great advantage, especially for event venues and busy facilities. Users can reserve and pay for a locker in advance via a web platform or app. This eliminates the need to wait on site and users are ready to go as soon as they arrive. Spontaneous bookings are also possible at any time, which ensures flexible and fast processes. This flexibility is particularly advantageous at events, as the flow of visitors is better distributed and bottlenecks can be avoided. Operators can plan more efficiently and make optimum use of their capacities, while visitors benefit from a smooth and time-saving experience.

5. cost efficiency

Digital cloakroom solutions are not only user-friendly, but also economically advantageous. As they require significantly fewer staff than conventional cloakrooms, running costs are reduced considerably. The one-off investment in infrastructure and technology is quickly amortised through lower operating costs and the opportunity to generate revenue from usage. Alternatively, we also offer revenue-sharing models that do not require any initial investment. Users pay a fee for using the lockers, which can generate additional income. As maintenance costs are low and no permanent staff are required, there is a high savings potential for operators, particularly at events or in facilities with high visitor numbers.

6. variocube revenue-sharing model

Our revenue-sharing model offers a flexible solution that allows operators to benefit financially from investing in a digital cloakroom without having to bear the full cost of acquisition. Variocube provides the cloakroom, while the revenue from the use of the cloakroom is shared between the operator and Variocube. The running costs such as electricity, hosting and monitoring are to be paid by the location provider in the form of a fixed basic fee. This model creates a win-win situation, as the operator benefits from the advantages of a modern, digital cloakroom without having to bear the full risk and running costs alone. The revenue-sharing model is particularly attractive for event venues, sports facilities and event halls that rely on fast and flexible solutions.

Success model: revenue sharing

Set up luggage lockers and smart cloakrooms with our revenue-sharing model with no initial investment.

7. additional income from specialised rentals

Another advantage of the digital cloakroom is the opportunity to generate additional revenue by renting out lockers. The lockers can be booked and paid for by users directly at the facility's terminal by card or via the web-based booking process. Each use of the locker therefore generates additional income, which is an attractive way for the operator to increase the profitability of the facility. Particularly in busy facilities with high visitor numbers, this additional income can make an important contribution to covering operating costs and further increase the attractiveness of the facility.

8. integration and adaptability

Variocube offers flexible enclosure systems from stationary to rollbar and options that allow our systems to be highly customisable. Most solutions can be easily integrated into existing infrastructures and customised to the specific requirements of the respective business. Operators have the option of customising the appearance and functions of the locker platform so that the cloakroom fits seamlessly into the corporate design. In addition, Variocube offers a wide range of customisation options that allow the operator to add specific functions or modules to the system. This versatility and scalability makes our solution attractive for a wide range of applications.

9 Sustainability and environmental awareness

The digital cloakroom makes an important contribution to sustainability as it conserves resources and reduces the ecological footprint. In contrast to conventional cloakrooms, which often use cloakroom tokens made of paper or plastic, the digital cloakroom does not require any of these consumables. The digital processing of bookings and payments significantly reduces paper consumption, which is particularly important for companies that value environmentally friendly solutions. In addition, energy consumption is optimised as the systems are only active when needed and do not require constant monitoring or lighting. The switch to a digital system is therefore a step towards an environmentally friendly and future-orientated solution that combines sustainability and efficiency.

Possible applications for digital wardrobes

Digital cloakrooms can be used in a variety of environments and offer flexible solutions for different requirements:

Events: Digital cloakroom solutions are ideal for concerts, sporting events and trade fairs where visitors want to store their personal belongings quickly and securely. Fast check-in avoids long queues and ensures a pleasant event experience.

Hotels and fitness centres: Guests and members of hotels and fitness centres benefit from a secure and flexible storage option for their valuables. The digital cloakroom can also be offered as an additional service that increases customer convenience and satisfaction.

Shopping centres and railway stations: In shopping centres and train stations, the digital cloakroom makes it easier for visitors to store their bags and jackets, which makes their stay more pleasant and strengthens customer loyalty. Intelligent storage solutions are a useful addition to the service offering, especially in urban environments.

Conclusion

Switching from a traditional to a digital cloakroom offers numerous advantages that speak in favour of modernisation. Time savings, increased security, cost efficiency and sustainability are just some of the arguments in favour of this intelligent solution. A digital cloakroom offers great convenience and flexibility for both the operator and the user.

FAQ - Digitalised cloakroom

How secure are digital cloakroom systems?

Digital cloakroom systems offer a high level of security through the use of smart locks and access authorisations.

Are digital wardrobes complicated to use?

No, they are intuitive and easy to use. They are usually operated via a touchscreen or a web app.

How is the digital cloakroom paid for?

Payment can be made online via a platform or directly at the terminal.

Can the digital cloakroom be integrated into existing systems?

Yes, it can be easily integrated into various environments such as shopping centres and event halls.

What advantages does the operator of a digital cloakroom have?

Operators benefit from low operating costs, increased user satisfaction and a modern image.

How does the Variocube revenue-sharing model work?

Our revenue-sharing model offers operators the opportunity to benefit from the advantages of the digital cloakroom without a high initial investment. Variocube provides the locker system and the revenue from locker usage is shared between Variocube and the operator - a flexible and economically attractive solution.